Weeks → days
Data Access Governance
Data access that is fast, and always on the record.
Replace the email back-and-forth with one tracked request. The right approvers are pulled in automatically, GDPR is built in, and every decision is logged. Quick to use, easy to audit.
Request
- TLP:RED
Approval chain
- Data Officerdone
- Data Ownerdone
- Data Protectionin progress
- Works Councilpending
- App Ownerpending
Discussion
Who we work with
The Process
One Path From Request to Access.
Every request follows the same route. The right approvers are pulled in only when they are needed.
REQUESTER
DATA OFFICER
Check the request
complete & valid
DATA OFFICER
Complete?
- incompleteREQUESTER
- yesData Owner decides
DATA OWNER & STEWARD
Data Owner decides
with the Data Steward
auto-approves after 5 days
DATA OWNER & STEWARD
Sensitive data?
- noAll approved?
- if yesReview when required
DATA PROTECTION & WORKS COUNCIL
Review when required
Data Protection · personal data
Works Council · employee data
Questions loop back to the requester
DATA OWNER & STEWARD
All approved?
- yesApproval sent
- noDeclined
DATA OWNER & STEWARD
Approval sent
DATA OWNER & STEWARD
Declined
The Problem
Data Access Lives in Inboxes.
Requests get lost, approvals are verbal, and when an auditor asks who approved what, nobody can answer.
Untracked approvals
Sign-off happens in email and chat.
No legal basis
GDPR justification is rarely written down.
Routed by guesswork
Who must approve is anyone's guess.
Nothing to show
No trail of what was released, or why.
80%
less time from request to provisioned access
100%
Decisions logged and auditable
0
Requests lost in inboxes
The Platform
One Platform for the Whole Access Process.
From request to provisioning in one place: routing, legal basis, discussion, and a complete audit trail.
Automatic routing
The right reviewers assemble from the request's risk profile.
GDPR built in
Legal basis on every request. Data Protection review triggers itself.
Discussion on the request
Questions and decisions sit on the request, not in email.
Find data with AI
Describe what you need and the assistant points you to the right dataset.
Full audit trail
Every decision timestamped and reasoned. Export a PDF on demand.
Fast-track
Low-risk requests auto-approve on a timer, so nothing stalls.
How It Works
The Approval Chain Builds Itself.
Toggle "contains personal data" and watch Data Protection and the Works Council join the chain.
Data Officer
Checks the request is complete
- Always
Data Owner
Confirms feasibility
- Always
Data Protection
Reviews personal data
- Conditional
- Conditional
Works Council
Where co-determination applies
- Conditional
- Conditional
Usage Owner
Approves the intended use
- Always
Application Owner
Provisions the access
- Always
Why It Matters
A Process People Actually Use.
Used, not bypassed
- The chain builds itself, so requests do not stall.
- Low-risk access clears in days, not weeks of email.
- Clear status means people stop routing around it.
Audit-safe and transparent
- Every decision logged with a reason. No email chains.
- Coordinators and data officers see the full picture.
- One-click PDF report when an auditor asks.
Our Tools
Technical Solutions That Make Governance Real.
Three tools that put governance into daily practice. Each works on its own, or alongside the others.
You’re here
Access Approval Process
Govern who gets data, with a full audit trail.
See it live.
The demo is open and explorable. Try it, or book 30 minutes with us.
Short video, coming soon
Get in Touch
Book a Walkthrough.
Alexander WirthsSenior Consultant